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This is to be filled by businesses who may have filled something else in Box 1. Otherwise, leave it blank. Fill in the first box if you are a sole proprietor or single-member LLC. Business entities that exist as a C corporation are expected to tick the second checkbox. The checkbox for LLC should be ticked if your business has a partnership tax, C or S corp tax status. The other checkbox should be used instead if your business entity cannot be identified by any of the available descriptions.

Here, the payee is required to write out the proper code that applies to them if they are subject to FATCA or exempt from backup withholding. It should contain an account number that helps the parties involved know the purpose of the form.

To the far right of these boxes is an unnumbered box, where the name and the address of the hiring party can be written. Note that this is also optional. Users of this form should also pay attention to Part I and Part II which are covered in the second part of the form.

In this section of the form, users are allowed to enter either their employer identification number EIN or social security number SSN. This is the part where the user accedes to all that is written in the form by signing and dating it. Since appending a signature to the form shows consent to its content, users are encouraged to read through carefully before signing.

The completed form should also be sent through an encrypted system to the employer, requester, or hiring party. Through an efficient system like CocoSign, you can sign this form online, and share it securely with your employer. Here are some of its other uses:. They are not used for employer-employee relationships.

A W-2 or W-4 is usually used for an employer-employee relationship instead. A Form W-9 may also be used by a financial institution to gather tax-related information about their customers. After filling by the independent contractor, the form is sent to the hiring party or supervisor; not the IRS. As a freelancer, you may have to file a new form each time you change your tax ID number, name, business name, address, or any other relevant information contained in the form.

To fill Form W-9 is pretty simple. Your Social Security number, your name. The name of the businesses and their employer identification number are already left on the form. To deliver the completed form W 9, please ensure that it is delivered in a secure manner, like mail, hand delivery, or attach to an email with an encrypted file. Skip and Download Skip and Download. Edit, Annotate PDF. FREE Download.

Free Download Free Download. Here are some W 9 instructions: 1. Make sure the W 9 form you got is the right one. It is used to provide taxpayer identification numbers and certifications. Entities and individuals use this form to offer taxpayer identification numbers to entities that pay their income during the tax year. The company will use your W-9 form for accounting purposes but will not send to the IRS.